Entry Record
Entry record is designed to document the details of each import event, track a list of items and their status.
Who is responsible for creating it?
When a new shipment of items arrives at the warehouse, the warehouse manager logs in to the system and creates one.
Warning
Managers must create entry records before assigning operation staff to build machines. Without an entry record, staff cannot pick components from the list and cannot create a Machine Log.
For more details on how to create one, see the guide How to create an entry record.
What information does it contain?
| Fields | Description | Required? |
|---|---|---|
| Client | Which client does this record belong to | ✅ |
| Import Date | A date that this import event happens. It's also the build date for all pre-built machines under this record. | ✅ |
| Reference | Optional description of this record. This will be shown in product model list from operation side. | ❌ |
Note
Add a reference name for each entry record. The same product model might be used in multiple entry records under the same client, which can confuse operation staff about which one to pick.
For example, use a format like
SQ-123as the unique identifier for this entry.
And it contains a list of item details which have the following information:
| Fields | Description | Required? |
|---|---|---|
| Product Model | Pick from product model list. For more details, see Product Model |
✅ |
| Is pre-built | A boolean that defines if it is pre-built machine. The default value is false |
|
| Quantity | The quantity of this item. If it's a pre-built machine, it will be set to 1. | ✅ |
| Reference | Optional description of this item | ❌ |
| Serial No. | Serial number of the pre-built machine. It will be a required field if the item is a pre-built machine. | ✅ / ❌ |
Where to find it in the system
Management staff can find entry records under /management/warehouse and view details by clicking the reference or record ID in the table.